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Access 2016 for Beginners Part 7: How to Use Contextual Menus in MS Access 2016

Access 2016 for Beginners Part 7: How to Use Contextual Menus in MS Access 2016


Welcome back to our course on Access 2016. In this short section I’d just like to talk
to you briefly about what we call Contextual Menus. Generally speaking when you’re working in
Access 2016 apart from using the Ribbon to access the commands and controls that you
need to you can right click on an object to look at a Contextual Menu. And the Contextual Menu will generally contain
the commands that you’re most likely to need to execute at any point in time. So for instance, if in the Navigation Pane
I right click on Contact List I’ll see options such as Open, Layout View, Design View, Export,
Rename, and so on. If on the other hand within one of the fields
in the Contact List Form on the right here I right click I get a different selection
of options, including here Paste, Sort A to Z, and so on. And this can be a very useful way of accessing
commands rather than always having to go up to the Ribbon to find the command that you
want. If in this same field in the Contact List
instead of right clicking with the mouse I tap and hold with my finger, so if I’m using
touch, I basically get the same options but they’re spaced out more as you would expect
when using a touch device. However, if I go into say the Design of the
Contact Details Form and choose an object on the form such as that business phone number
there, if I right click I get a very long list of options. That’s a very long Contextual Menu indeed. And within the options on that Contextual
Menu I have various other flyout options from there as well. But if having selected that field I tap and
hold I get the same menu. I don’t get a special menu if you like for
working in touch. There are so many options on the menu here
that I get the same list. And of course they’re not nicely spaced
out for my fingers. So when you’re working in some modes in
Access 2016 in order to offer you the same full range of commands and controls in the
Contextual Menu you will get one which is not spaced out for your fingers. Another thing to be aware of when you’re
working with Contextual Menu in Access 2016 particularly but this is generally true within
Office 2016 anyway is that if you look at the Contextual Menu in a particular situation
such as this one where I’ve selected the business phone field there and the Contextual
Menu, the top item on it says Build Event. If I select a number of controls in this case,
so supposing I select all four of those and right click, although I fundamentally get
the same contextual menu not all of the options are available. So for instance, the Build Event option is
grayed out now because the Build Event option would be for a specific field, not for a whole
range of fields. So sometimes on Contextual Menus whether you
get the full set of options available will depend on whether you’ve selected a single
object or multiple objects. But other than that be aware of the Contextual
Menus in Access 2016 because they can give you access to the commands and controls that
you’re most likely to need in any given situation. That’s the end of this section. I’ll see you in the next one.

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