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how to turn your phone into a productivity machine

how to turn your phone into a productivity machine


I don’t believe in the radical theories that
say your smartphone is evil and will be the end of your productive time, the end of your
relationships, the end of your mindful me-time. While it’s an incredibly addictive piece of
tech that can steal precious hours out of your day, a smartphone can be a useful tool
that can be 1) a productivity tool; 2) a source of ideas and inspiration and 3) a way to connect
mindfully with the world around you. Today I have some advice that will allow you
to unlock the hidden productive qualities of your phone so you can turn what was a time-sucking
device into the perfect productivity companion. – Let’s start with the basics and apply the
konmari method to your phone by getting rid of all the apps that don’t spark joy anymore. It’s very important to understand the reasons
that are taking value out of those apps – they can be making you feel insecure or unsuccessful;
they can be adding unrequested stress to your routine or make you feel like you constantly
need to update the app. In a way, all of these apps are toxic and
carrying them constantly in your pocket will probably be not the best for your mental health. – Secondly, you should make an effort to reduce
aural and haptic triggers, which include ringing and vibration. My advice is to turn off *all* notifications
minus the phone app. If you are trying to transform your phone
into a productivity machine, you need to turn the attention cycle around. When you have notifications on, you aren’t
the one choosing when to use your phone – your phone is the one choosing when you should
pick it up. By blocking notifications from *all of your
apps,* including messaging apps, you regain control of your own intentions to use that
device. If there’s an emergency, people will call
you, not send you a text. – Regarding visual triggers, my rule is to
disable badges from all of my apps. That way I don’t have to immediately see how
many e-mails I need to reply or how many notifications are pending in my messaging or social media
apps. This trick reduces visual stimuli and will
also prevent you from accumulating stress just by looking at those numbers adding up. – A helpful trick to help you focus on the
content that really matters is using the structure of homescreen pages to your benefit. For instance, I like to hide social media
apps in folders and keep the productivity apps, like my e-mail and organization apps
on my main page. This immediately focus my attention to productive
tasks when I pick up my phone instead of reminding me that I should check Instagram. Another thing you can do is using a tiered
system to categorize your apps according to usage or helpfulness for your daily working
schedule. According to that system, keeping the less
used apps in your last homescreen page will be more effective than using other organization
methods. – Using alarms to structure your day is a
major part of time management techniques and can be easily achieved by creating a routine
for yourself using your clock app. Dividing your day into bigger or smaller chunks
of time is helpful to 1) give you a limited amount of time to complete a certain task
and 2) plan ahead for precious down-time. Your phone will be the perfect device for
this – it’s always at hand and allows you to customize your alarms in a quick and efficient
ways by labelling them and create different combinations according to the days of the
week. – Although this may sound counter-productive,
I believe you should tone down the amount of organization and to-do apps you have and
really focus on only a couple for daily usage. I usually recommend three types of organization
apps: a calendar, an app for to-dos and an app for full-fledged organization and planning. As usual, I will recommend again the two major
free calendar apps, Google Calendar and iCalendar, for all of your event-related planning; Notion
for major organization templates and projects and Todoist for all of your to-do lists. – For Android users, using widgets mindfully
will be your best bet for adding some visual productivity elements to your phone. Besides to-do lists, calendar blocks and reminders,
widgets will allow you to use your smartphone as a virtual productive dashboard where you
can jot down notes and add tasks and events. – Your phone background can also be a usually
forgotten productivity booster. One idea I read and thought very interesting
was creating a new background for your phone once per week with your weekly intention. This can be made under one minute and will
allow you to read a though-provoking question or sentence whenever you unlock your phone. As you’ve probably noticed by now, I didn’t
include any blocking apps in my list and that’s because I believe that your relationship with
tech, social media and the internet should be more mindful and constructive than simply
allowing your phone to block you away from Instagram like your parents would. There’s actually a documentary called “Curious
Minds: the Internet”, that explores the concepts of the impact of the internet and technology
in the 12st century – how it limits innovation and decision-making as well as the impact
of our over-sharing of personal information. If you want to watch the whole documentary
you can do so by signing up for free for CuriosityStream, who is sponsoring today’s video, and is basically
the Netflix of documentaries with thousands of different titles in different categories
and was created by the original founder of Discovery. As a special gift you can use the promo code
“study corner” or click the link in the description box to have a free 30-day membership, which
will give you more than enough time to watch “Happiness at Work” as well as many other
documentaries in their list. It’s also available for a ton of different
devices so you can keep learning everywhere and after your free membership, it just costs
2.99 a month and I think that’s pretty cheap for almost unlimited learning opportunities. I hope you enjoyed today’s episode. If you love watching videos about productivity,
motivation and organization, I create content on these topics weekly so you can subscribe
and click the bell button to get notified whenever I upload a new video. Thank you for watching and I will see you
next friday. Bye guys!

100 thoughts on “how to turn your phone into a productivity machine”

  1. I subscribed but I didn't turn on the bell because you said that turn off all your notifications. Thank you for your advice.

  2. Encontrei este vídeo por acaso… não imaginava que fosses portuguesa! E só percebi pelas apps. Esse inglês está fantástico 👏

  3. @marinas study corner your wrong mobile notification is an emergency response its better to turn on

  4. @marinas study corner your wrong mobile notification is an emergency response its better to turn on

  5. I disagree with one thing ,notifications are necessary for 2 aaps calender and reminders .
    It helped me alot as due to this i didn't missed my important meetings and also important reminders .
    In a way it increases my productivity .
    I don't see other things important as these are for notifications so I never turn off my Outlook calendar and reminder notifications (though email notifications are off)

  6. BTW after watching so many Apple iPhone hate videos ,I must say that iPhone navigation ooks so smooth and clean and It looks like butter when you use iPhone

  7. your videos are always my excitement trigger…u r an inspiration everytime everywhere for everyone

  8. Damm, that was a pretty good video. I'll do my best do implement some of its tips.

    Happy to have stumbled upon this accidentally, you gained +1 subs

  9. I love this video… I have structured my apps and my phone using this template you described. Thanks a billion

  10. Any one watch my video oh god there is know one😖 .am sad u keep smiling so I can be happy.
    Like o n e
    For new subber

  11. És portuguesa Mariana? Só ponderei isto quando vi a aplicação da Caixa Direta 🤣🤣… Gostei do video, ganhaste mais um subscritor

  12. I don’t have instagram I created a instagram one time but couldn’t figure it out so I never used it and that was a couple of years ago

  13. Vim parar a este vídeo não sabendo que eras portuguesa comecei a pensar q tava a alucinar c o meu próprio telemóvel quando vi a app da caixa direta! Dei sub

  14. WOW! Mariana is such a huge inspiration! I have been watching her videos for the past few months and she has inspired me to make my own videos! I would love if you went over to my channel, subscribed and checked them out! 🙋‍♀️🌟

  15. Hi, this video is amazing. I think i can add a few things to the ones you suggested. and I might just steal your title and make a video about it. (update: i totally stole the title and made a video on my channel focusing on Android phones)
    – use grayscale or monochrome mode
    – batch notifications instead of blocking them
    – use a pomodoro timer app
    – use one app to consolidate all social media in one to track how much time you spend on it
    – i know you said you are against block apps, but blocking apps after you have reached your time limit will be helpful
    – automatically turn off the phone and at night
    – monitor app usage to identify unused apps over a week before starting to declutter
    – make a bunch of motivational wallpapers to and make them switch automatically everyday so it doesn't become familiar

  16. LOL, what's going on in the comments?

    If she has an Iphone, Android or an old Nokia, it's her choice. Also, makes sense since she uses other Apple products.

    If you like IOS that's ok.

    If you like Android, that's totally ok.

    If you like Blackberry, that's also ok.

    But don't just said that the video is bad based on the OS of a smartphone.

    Good video Mariana, I'm also in the law school and your work have always been so inspiring to me.

  17. Did you make hole in your iPhone X for your air phone and make it productive??? You know why I ask this🤣😂

  18. Please dont tell me to press the bell icon as I have already turned off all the notifications on your advice . Irony

  19. I think blocking apps are a good tool at least to start using less social media! Instagram (which is my main vice) is blocked for most of the day on my phone, but now I barely ever try to open the app on "off" hours because I'm used to the schedule (I can only use it from 11AM-1PM and 5PM-8PM). So I think my blocking app helped me 🙂

  20. Why are you using an iPhone as opposed to an Android for productivity? Are iPhones more productive?

  21. Regarding my "click the bell" call to action in the end of the video, tbh this is what happens when you readapt the outro for most of your videos. You end up with a major contradiction lol. Mea culpa!

  22. eu comecei a ver os teus vídeos e só hoje me dei conta que és portuguesa. o teu sotaque mal se nota. gosto muito do teu trabalho, continua :))

  23. These are great tips, a lot of them I already use and can tell you that they help if you’re after minimizing your tech use.

  24. I also use my phone to help me with meditation by using Headspace, and at night I turn the blue light off and I use it to do a night meditation to help me sleep 🙂

  25. My new cell phone arrives in a month and I'm so excited to make my own productivity machine. I love your videos; they're so helpful and relaxing, yet motivate me at the same time. Your content makes life so much more manageable. <3

  26. There is a launcher app called Niagara (for those who use android) which is an incredible way to make your homepage a really productive one

  27. Wonderful !! , but honey, How to delete that Apps that never disappear ? . I use not to use social media Apps in my devices, even in my laptops, when I need them I just go to a internet café and pay like 70 cents per hour.

  28. nice and great tips for productivity………!! Even i have some tips for productive life style please check my channel @UCme-gekV2RLhLL0SUHhaBMw ( explore things) you can find more videos about organization and DIYs and many more please check and subscribe to my channel for more interesting videos.

  29. потом же бля этим пидарасам невозможно дозвониться/достучаться в нужный момент

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